1.   Contact your speakers to inform them of the planned day and time of their
session, to remind them to check the conference web site for updates and information, to ensure that they understand the requirements for their presentation (in Power Point and as described in the Instructions to Speakers on the web site) during your session, and to obtain a short biography.

2.   Please contact Margot Truini (mtruini@usgs.gov) who will be coordinating with the High Country Conference Center AV person if a speaker has special needs for their talk.

3.   Introduce speakers (i.e., name, affiliation, brief biography, presentation title, etc.).

4.   Ensure that speakers adhere to their time limit, and that the session begins and ends on time.

We have suggested that the speakers keep their talks to 15 minutes to allow time for discussion.  If they are well prepared and do not wish to entertain any questions, they may talk for 20 minutes.  It is important that you notify the speaker when 5 minutes remain in their 20-minute period, and then stand-up in their field of view when 1 minute remains.  If necessary, interrupt them at 20 minutes to ensure that the session ends on time.  If a speaker fails to show up for their talk, ask if there are any more questions for the previous speaker.  If not, announce that the session will recess until the time for the next speaker to talk.  Keeping the predetermined schedule is important for others who might plan to attend only part of a session, and move from talk to talk.

Please contact your speakers prior to the symposium and discuss the audiovisual set up. This would also be a good time to collect their biographical information.  Speakers should present their talks in the order that is printed in the final symposium program, which will be available at the symposium.